Clear WHS provides an automated process for the delivery and acceptance of Risk Assessment/SWMS
to Contractors/Employees and to the Client Manager, if required, for each Work Order when the
Work Order is being actioned.
1
Signup and Register
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The Contractor selects a payment plan and registers their first, main user.
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The Contractor then logs on and registers their Workers and their contact details and licences.
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The Workers get sent an email with their logon details and a link so they can download the APP
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The first User registered has Admin access to the account
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2
Create or Amend your SWMS
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The Contractor can select from the central library of SWMS and modify it and save their own version for later use.
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Once modified and saved the SWMS is unique and can only be accessed by the Contractor's users.
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Using the web browser the User can create an entirely new SWMS using the online Create SWMS process within minutes.
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3
Allocate and send the SWMS
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The Contractor receives a Job/Work Order notification from their FM Company or Client.
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The Contractor inputs simple details like Job/Work Order number, description of Job/Work Order and the Client work address into the system.
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The Contractor selects which SWMS to apply to the Job/Work Order from the central library or from their own versions.
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The Contractor allocates the Workers to the Job/Work Order and then selects Generate to generate the PDF's.
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4
Send SWMS to Workers
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The SWMS are then generated as PDF(s) for all workers for the job/work order.
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Worker(s) log onto the App and the SWMS that apply to each Job/Work Order and allocated to them are downloaded to their device.
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The App requests that the Worker verifies that they are On-Site and asks for which job/Work Order
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The system logs the Date & Time that the Worker is logged as On-Site.
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The Worker opens and reads the SWMS and then digitally signs it with their signature on their mobile device.
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The system Date & Time stamps when the Worker has signed the SWMS.
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The signed PDF is sent at the first network opportunity to the central system.
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5
SWMS Management & Audit
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If, after a pre-set period of time, for example, 15 minutes, the Worker has not signed the SWMS for the Job/Work Order then the system raises an alert against the Work Order
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When the job is done the Worker can specify the completion and going Off-Site or the system will automatically detect that the Worker has left the site.
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The system logs the Date & Time for the Worker going Off-Site
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The Admin user can download and then attach the signed PDF to the Invoice for the Job.
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